LetsVote Privacy Policy

Last Updated: January 20, 2026

This Privacy Policy describes how LetsVote ("we", "us", or "our") collects, uses, and discloses your information when you use our voting platform (the "Service").

1. Information We Collect

1.1 Personal Information

When you use LetsVote, we may collect:

• Account Information: Name, email address, phone number, organization details
• Voting Data: Your votes, timestamps, and voting history
• Device Information: IP address, device type, operating system, browser type
• Location Data: Approximate location for regional voting verification

1.2 Technical Information

We automatically collect:

• Log data (access times, pages viewed)
• Cookies and similar tracking technologies
• Crash reports and performance data

2. How We Use Your Information

• To provide and maintain our Service
• To authenticate voters and prevent fraud
• To ensure election integrity and auditability
• To communicate with you about your account
• To improve and optimize our platform
• To comply with legal obligations

3. Data Sharing and Disclosure

3.1 We may share information with:

• Election Administrators: Only anonymous, aggregated voting results unless otherwise specified
• Service Providers: Trusted third parties who assist in platform operations
• Legal Authorities: When required by law or to protect our rights

3.2 We will never:

• Sell your personal data to third parties
• Disclose individual voting choices unless legally compelled
• Use your data for unrelated marketing without consent

4. Data Security

We implement robust security measures including:

• End-to-end encryption for all voting data
• Regular security audits and penetration testing
• Multi-factor authentication for administrative access
• Blockchain-based verification for critical elections

5. Your Rights and Choices

Depending on your jurisdiction, you may have the right to:

• Access, correct, or delete your personal information
• Request a copy of your voting history (where applicable)
• Opt-out of non-essential communications
• Lodge a complaint with a data protection authority

6. Data Retention

We retain data:

• Voting Records: For the duration specified by each election organizer
• Account Information: Until account deletion request
• Audit Logs: Up to 7 years for compliance purposes

7. International Data Transfers

Your information may be transferred to and processed in countries other than your own. We ensure adequate protections through:

• Standard Contractual Clauses (EU)
• Other legally-approved transfer mechanisms

8. Children's Privacy

Our Service is not directed to children under 16. We do not knowingly collect personal information from children without parental consent.

9. Changes to This Policy

We may update this policy periodically. We will notify users of material changes through:

• Email notifications
• In-app alerts
• Updated "Last Updated" date

10. Additional Provisions

10.1 Voter Anonymity

For secret ballot elections, we implement cryptographic separation between voter identity and voting choices to ensure anonymity.

10.2 Election-Specific Policies

Individual elections may have additional privacy rules that will be clearly disclosed before participation.